No.

Circular No.

Circular Title

Approval Date

Approval Level

1.

18

Penubuhan Jawatankuasa Governan dan Dasar Universiti (JKGDU)

26 March 2025

Mesyuarat Senat

2.

26

Panduan Pengurusan Staf Bermasalah dan Berprestasi Rendah di Universiti Teknologi Malaysia

14 May 2025

Mesyuarat Jawatankuasa Pengurusan Universiti (JPU)

3.

31

Pemerkasaan dan Penempatan Seksyen Rekrutmen & Kemasukan Pelajar (SRADS) dari Bahagian Pengurusan Akademik, Jabatan Pendaftar ke Jabatan Timbalan Naib Canselor (Akademik & Antarabangsa) serta Penstrukturan Semula Bahagian Pengurusan Akademik, Jabatan Pendaftar

30 June 2025

Mesyuarat Jawatankuasa Pengurusan Universiti (JPU)

4.

35

Perubahan Tagline Korporat Universiti Teknologi Malaysia

14 April 2025

Mesyuarat Jawatankuasa Pengurusan Universiti (JPU)

5.

41

Pelaksanaan Tempoh Percubaan Aturan Kerja Fleksibel (AKF) di Universiti Teknologi Malaysia

11 September 2025

Mesyuarat Jawatankuasa Pengurusan Universiti (JPU)

6.

47

Pelaksanaan Program Pembudayaan UTM Sihat dan Lestari

25 September 2025

Mesyuarat Jawatankuasa Pengurusan Universiti (JPU)

7.

48

Penubuhan UTM JS-SEZ (UTM Johor-Singapore Special Economic Zone)

3 September 2025

Mesyuarat Jawatankuasa Pengurusan Khas UTM

8.

57

Pemakaian Nomenklatur Universiti Teknologi Malaysia

10 November 2025

Mesyuarat Lembaga Pengarah Universiti

9.

58

Penyelarasan Penyeragaman Struktur Fakulti Universiti Teknologi Malaysia

10 November 2025

Mesyuarat Lembaga Pengarah Universiti

UTM has established its governance structure through the approval of Pekeliling Pentadbiran Bil. 18/2025: Pindaan Penubuhan Jawatankuasa Governan dan Dasar, which outlines the refinement of institutional governance and policy committees. This circular provides a structured framework for the formation, roles, and responsibilities of governance bodies, ensuring coordinated decision-making and policy implementation across the university. By strengthening committee structures and clarifying governance mechanisms, the initiative enhances institutional accountability, strategic alignment, and operational effectiveness. This reflects UTM’s commitment to robust governance practices and continuous institutional improvement in managing policies and strategic initiatives.

Pekeliling Pentadbiran Bil. 26/2025: Pengurusan Staf Bermasalah dan Berprestasi Rendah di UTM, which outlines structured procedures for managing underperforming and problematic staff has been established as part of institutional framework. The circular defines clear guidelines, intervention mechanisms, and monitoring processes to address performance issues while supporting staff improvement and accountability. By standardising performance management practices, the policy ensures fair, transparent, and consistent handling of staff-related challenges across the university. This initiative reflects UTM’s commitment to strengthening human resource governance, enhancing staff performance, and maintaining institutional effectiveness in delivering its core functions.

UTM  has also strengthened its institutional framework through Pekeliling Pentadbiran Bil. 31/2025: Pemerkasaan dan Penstrukturan SRADS, which outlines the enhancement and restructuring of strategic academic and administrative systems. The circular establishes a clearer governance structure, roles, and implementation mechanisms to improve coordination, accountability, and effectiveness across related functions. By reinforcing organisational arrangements and streamlining processes, this initiative supports more efficient delivery of institutional priorities and continuous improvement. This reflects UTM’s commitment to adaptive governance, institutional strengthening, and the optimisation of structures to better support strategic objectives, including sustainability-related initiatives.

UTM has reinforced its institutional identity and strategic communication through Pekeliling Pentadbiran Bil. 35/2025: Perubahan Tagline Korporat UTM, which formalises the adoption of an updated corporate tagline. This circular outlines the implementation and standardisation of the new tagline across university platforms, ensuring consistency in institutional messaging and branding. By aligning its corporate identity with evolving strategic priorities, the initiative supports clearer communication of UTM’s vision, values, and institutional direction to internal and external stakeholders. This reflects UTM’s commitment to cohesive organisational identity, effective stakeholder engagement, and continuous institutional enhancement.

UTM has officialised its human resource management practices through Pekeliling Pentadbiran Bil. 41/2025: Pelaksanaan Tempoh Percubaan Aturan Kerja Fleksibel (AKF), which outlines the implementation of   Flexible Work Arrangement for the academic staff. The circular establishes clear guidelines, evaluation criteria, and monitoring processes to assess staff performance during the AKF probation phase, ensuring alignment with institutional standards and expectations. By standardising the AKF procedures, the policy promotes transparency, accountability, and quality assurance in staff development and appointment processes. This initiative reflects UTM’s commitment to strengthening governance in human capital management, enhancing academic staff quality, and ensuring institutional excellence.

UTM has strengthened its institutional commitment to well-being and sustainability through Pekeliling Pentadbiran Bil. 47/2025: Pelaksanaan Program Pembudayaan UTM Sihat dan Lestari. This circular outlines the implementation of a university-wide programme aimed at fostering a culture of healthy and sustainable living among staff and the campus community. It provides structured guidelines for programme execution, participation, and monitoring, promoting practices that support physical well-being, environmental responsibility, and sustainable lifestyles. By embedding sustainability and health into daily institutional practices, this initiative enhances staff engagement, supports a holistic campus environment, and aligns with broader sustainability goals. This reflects UTM’s commitment to cultivating a sustainable campus culture while advancing institutional well-being and environmental stewardship.

UTM has expanded its strategic and economic engagement through Pekeliling Pentadbiran Bil. 48/2025: Penubuhan UTM JS-SEZ (UTM Johor–Singapore Special Economic Zone), which formalises the establishment of a collaborative economic initiative within the Johor–Singapore Special Economic Zone framework. This circular outlines the governance structure, roles, and implementation mechanisms to support cross-border collaboration, innovation, and sustainable economic development. By facilitating partnerships between academia, industry, and regional stakeholders, the initiative strengthens knowledge transfer, research commercialisation, and regional competitiveness. This reflects UTM’s commitment to advancing sustainable economic growth, fostering international collaboration, and contributing to regional development aligned with broader sustainability and innovation agendas.

UTM has strengthened institutional standardisation and governance through Pekeliling Pentadbiran Bil. 57/2025: Nomenklatur UTM, which formalises the standardisation of naming conventions across the university. This circular establishes clear guidelines for the consistent use of terminology, titles, and organisational naming structures in official documents and communications. By harmonising nomenclature practices, the initiative enhances clarity, reduces ambiguity, and ensures coherence in institutional identity and administrative processes. This reflects UTM’s commitment to effective governance, improved organisational communication, and the standardisation of practices to support efficient and transparent institutional operations.

UTM has also enhanced its institutional governance and academic alignment through Pekeliling Pentadbiran Bil. 58/2025: Penyelarasan Pelaksanaan Penyeragaman Struktur Fakulti UTM, which outlines the standardisation of faculty structures across the university. This circular establishes a coordinated framework for harmonising organisational arrangements, roles, and functional responsibilities within faculties to ensure consistency and efficiency in academic administration. By aligning faculty structures with institutional strategic objectives, the initiative strengthens governance coherence, improves operational effectiveness, and supports integrated decision-making processes. This reflects UTM’s commitment to continuous institutional improvement, structured governance, and the optimisation of academic and administrative systems in support of its broader strategic and sustainability goals.